Site Administrator

Key Information

Location
Onshore / offshore

Work environment
Site

Work area
All

Typical employer
Lead contractor or subcontractor   

Applicable project phase
Construction / operations

Tasks and responsibilities

A Site Administrator has overall responsibility for managing the daily administrative and reporting functions during the construction and operations / maintenance phases of the project. A site administrator is a key contact for all stakeholders and is typically responsible for travel logistics including crew change manifests, organising, and coordinating meetings, ordering office supplies and PPE, maintaining site records and databases and creating purchase orders. An administrator would either work onshore or on a vessel.

---

Example competencies

Qualifications

• Certificate IV in Business Administration or Cert IV in Project Management (desirable not mandatory)

• Current OGUK Medical and Chester Step Test desirable (only for offshore role)

• Advanced First Aid Training highly desirable  

• Current Maritime Security Identification Card (MSIC)  

• BOSIET (if required for offshore vessel)

• Radio Operator Certificate desirable (offshore role only)

• Construction industry White Card

Experience

• Experience working in administrative role ideally site based

• Wind farm / renewables experience highly desirable but not necessary            

• Project administration experience in construction phase of a project

Skills and knowledge

• Advanced IT skills with strong Microsoft Office proficiency

• SAP experience desirable but not essential   

• Primavera P6 or Microsoft Project planning systems familiarity desirable but not required

Physical requirements

• Ability to work offshore on a regular rotation roster (for offshore role) or work site based (for onshore role)          

• Ability to pass OGUK Medical and Chester Step Test

Personal attributes

• Outstanding organisation skills 

• Team player who can also work autonomously without supervision

• Safety focused, with the ability to promote and adhere to a safety-first work culture       

• Great interpersonal skills with the ability to communicate to various stakeholders with respect and courtesy